Executive Secretary

About This Role

Perform a variety of highly responsible secretarial and administrative duties for an assigned supervisor within the Kern Community College District. The role involves managing office operations, providing information and assistance to the public, and supporting executive staff.

Responsibilities

• Participate and assist in the administration of the office
• Research, compile, analyze, and summarize data for special projects and reports
• Prepare or direct the preparation of annual, quarterly, and administrative reports
• Prepare minutes of meetings
• Supervise the ordering and storage of office supplies
• Maintain appointment schedules and calendars for executive staff members
• Schedule and arrange travel itineraries and reservations
• Serve as receptionist, screening calls, visitors, and mail
• Respond to sensitive requests for information and assistance, interpreting district policies
• Participate in budget preparation and administration, preparing cost estimates and justifications

Requirements

• High school diploma
• Specialized secretarial or office training
• 4 years of increasingly responsible secretarial experience
• Knowledge of basic principles and practices of fiscal, statistical and administrative research and report preparation
• Knowledge of correct English usage, spelling, grammar and punctuation
• Knowledge of rules, regulations, policies and procedures of the community college system
• Knowledge of modern office procedures, methods and equipment
• Ability to interpret and apply office policies and procedures
• Ability to work cooperatively with other departments, offices, instructors, students and outside agencies

Qualifications

• Graduation from high school supplemented by specialized secretarial or office training
• 4 years of increasingly responsible secretarial experience

Skills

* Required skills