Executive Assistant to the University President's Chief of Staff

About This Role

The Executive Assistant will support the Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees in the Office of the President at Stanford University. This integral role requires exceptional communication, calendaring, and project management skills to advance university priorities and operations.

Responsibilities

• Support the university president’s Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees
• Manage projects independently while exercising sound judgment on complex matters
• Coordinate meetings and correspondence with internal and external individuals and entities
• Handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies
• Collaborate closely with senior leaders and cross-functional teams
• Plan several steps ahead, anticipating implications and logistics
• Maintain strong organizational skills to support multiple initiatives and competing deadlines

Requirements

• Extensive high-level administrative experience supporting executive level individuals
• Excellent verbal and written communication skills, including editing and proofreading
• Excellent planning and organizational skills
• Demonstrated ability to handle sensitive issues and maintain confidentiality
• Demonstrated ability to cultivate positive working relationships
• Contextual understanding of senior leader's role within the university framework
• Ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact
• Ability to multi-task, adapt to changing priorities and meet deadlines
• Advanced computer skills and demonstrated experience with office software and email applications

Qualifications

• Bachelor's degree or combination of education and relevant experience
• Seven years of relevant experience, with demonstrated extensive high-level administrative experience supporting executive level individuals

Skills

* Required skills

Benefits