Executive Assistant

About This Role

Provide high-level administrative support to the CIO and IT Department for a large financial organization, managing calendars, travel, and communications. This role assists with operational and project support.

Responsibilities

• Provide high-level administrative support to the CIO and IT Department, including calendar management and travel arrangements
• Serve as a trusted gatekeeper, prioritizing communications and requests
• Prepare agendas, presentations, reports, and briefing materials for executive and board-level meetings
• Process vendor invoices and interface with finance department and vendors
• Assist with planning and coordination of IT initiatives, projects, and departmental activities
• Track project timelines, deliverables, and deadlines on behalf of the CIO
• Support budgeting, expense tracking, and vendor coordination
• Maintain organized records, documentation, and files related to IT operations
• Act as a liaison between the CIO, IT leadership, internal departments, and external partners
• Draft, edit, and proofread professional correspondence and internal communications

Requirements

• 3 years of executive assistant experience
• C-suite level experience
• Experience in calendar management, travel arrangements, and expenses
• Excellent Microsoft Office skills
• Excellent communications skills

Qualifications

• 3 years of executive assistant experience

Skills

* Required skills

Benefits