Executive Assistant

About This Role

Provide comprehensive administrative support to senior executives, managing daily workflows, appointments, and sensitive information. Anticipate needs and coordinate complex logistics, ensuring smooth operations within a dynamic media environment.

Responsibilities

• Provide support, organize, and manage daily workflow, appointments, contacts, and correspondence
• Assist with daily priorities while maintaining constant open communication
• Anticipate all needs and conflicts and work with EVPs to resolve
• Protect confidential information and material when interacting with executives, talent, and business associates
• Manage extensive calendars and coordinate detailed logistics
• Arrange all domestic and international travel
• Plan and coordinate corporate and personal events, including making reservations in challenging venues
• Prepare and submit all expense reporting
• Approve and process all expense reports for travel
• Organize meetings, order food and drinks, and reserve conference rooms
• Help resolve employee expense challenges
• Work with HR, IT, telecom, facilities on smooth transitions for new hires and team moves

Requirements

• Bachelor’s degree
• Minimum 5 years of experience in news production and/or executive-level administrative support
• Proficiency in Microsoft Office Suite
• Familiarity with social media platforms
• Strong communication and interpersonal skills
• Proven ability to handle confidential information with utmost professionalism
• Self-starter with excellent organizational skills and strong attention to detail
• Exceptional time management skills
• Ability to balance multiple projects in a high-pressure, deadline-driven environment
• Willingness to work flexible hours, including evenings, weekends, or overtime as needed

Qualifications

• Bachelor’s degree
• Minimum 5 years of experience in news production and/or executive-level administrative support

Nice to Have

• Experience in a fast-paced media or production environment
• Strong sense of discretion and professionalism when handling sensitive materials
• Proactive mindset with ability to analyze information and anticipate needs
• Comfortable working independently and collaboratively as part of a team
• Familiarity with News programming and on-air talent

Skills

* Required skills

Benefits