Executive Assistant, Office of the CIO

About This Role

This is a strategic Executive Assistant role partnering with the Chief Information Officer (CIO) to manage their operating rhythm, ensure alignment across key initiatives, and streamline organizational efficiency within a fast-growing technical environment.

Responsibilities

• Own the CIO’s calendar and operating rhythm, ensuring clear meeting purposes, protected deep-work time, and smooth weekly/monthly cadences.
• Manage communication and context across Slack, Notion, and email, drafting updates, summarizing meetings, and capturing decisions and next steps clearly.
• Maintain the CIO’s project dashboard, tracking milestones, risks, owners, and follow-through across multiple cross-functional initiatives.
• Act as a coordination hub and CIO proxy, aligning stakeholders, managing vendor and partner interactions, and ensuring clear expectations and timelines.
• Create and maintain operational structure, including weekly CIO syncs, daily briefs, board/investor prep, compliance reviews, and ongoing initiative updates.

Requirements

• 3–7+ years in an Executive Assistant, Chief of Staff, Program Coordinator, or Operations role supporting a senior technical leader (or equivalent experience in a high-complexity environment).
• Exceptional written and verbal communication, especially in translating complex details into concise, actionable summaries.
• Strong operational instincts: organization, prioritization, project tracking, and an ability to proactively identify gaps and blockers.
• High comfort working in tools like Slack, Notion, and Google Workspace; experience maintaining project dashboards or documentation systems.
• A mindset of ownership, anticipation, and partnership; someone who sees around corners and stays one step ahead.
• High integrity, discretion, and professionalism when handling sensitive information.
• Willingness and ability to travel 20-25%.
• Must be based in US Central Time.

Qualifications

• 3–7+ years in an Executive Assistant, Chief of Staff, Program Coordinator, or Operations role supporting a senior technical leader (or equivalent experience in a high-complexity environment).

Nice to Have

• Experience working in defense technology, cybersecurity, or related industries

Skills

* Required skills

Benefits