Events Coordinator/Office Manager

About This Role

This role will fully plan all Bio-X and Clark Center events and provide administrative support to ensure the smooth operation of the interdisciplinary research programs.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair to establish priorities and resolve administrative problems
• Research and/or write background information for meetings
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports
• Plan and schedule calendar(s), resolve calendaring conflicts, and arrange travel in compliance with policies
• Create complex reports and spreadsheets, making recommendations based on findings
• Oversee and/or process a variety of complex financial transactions, producing and reconciling budget statements
• Coordinate complex office moves and plan routine remodeling and renovations
• Assist extensively with website management, maintenance, and updates using RichText and HTML
• Assist with graphic design and advertising, including creating original art and copy, event flyers, and website graphics

Requirements

• High school diploma and six years of administrative experience
• Advanced computer skills and demonstrated experience with office software and email applications
• Proven success in following through and completing projects
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize, multi-task, and assign work to others
• Ability to take initiative and ownership of projects
• Ability to routinely and independently exercise sound judgment in making decisions

Qualifications

• High school diploma or equivalent
• Six years of administrative experience, or combination of education and relevant experience

Nice to Have

• Experience with HTML and web design
• Adobe Photoshop
• Social media applications

Skills

* Required skills

Benefits