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Upload Your ResumeAbout This Role
This role acts as the operational "glue" for an organization revolutionizing digital infrastructure, project managing and executing 8-12 external and internal events globally per year, while also providing executive administrative support to the CEO's right hand.
Responsibilities
- Develop and maintain conference playbooks, schedules, meeting overviews, venue maps, and logistical details
- Research and vet all events, evaluating opportunities based on attendee lists, speaking opportunities, and sponsorship tiers
- Participate in contract negotiation for event requirements
- Track timelines, budgets, and deliverables for successful event execution
- Manage and coordinate complex logistics of brand presence, including shipping event swag and signage
- Coordinate registration and badging for attendees
- Secure hotel room reservations, conference spaces, and local transport for team members
- Collaborate with external event teams
- Coordinate post-event follow-up, logging contacts, leads, and outcomes in Salesforce
- Conduct post-event reviews
- Assist in expense tracking and submission of expense reports
- Support preparation of meeting materials and briefing documents
- Provide general administrative support to leadership, including calendar coordination and travel logistics
Requirements
- Logistical mastery and thrives on variety and precision
- Hyper-organized nature
- Project management skills
Nice to Have
- Experience in marketing or sales operations
- Executive administration experience
Skills
* Required skills
Benefits
About Swooped
A rapidly growing, AI-powered customer communications platform used by thousands of companies worldwide to drive revenue, achieve faster resolutions, and scale effectively. The organization integrates voice, SMS, WhatsApp, and AI into a single, seamless workspace.