Events and Administration Coordinator

About This Role

This role is a high-impact, hybrid position designed for a logistical mastermind, serving as the operational 'glue' for the organization's industry presence, project managing and executing on 8-12 external and internal events per year across the globe. When not in 'event mode', this role acts as the executive assistant to the CEO’s right hand, executing on tactical pieces of the broader company strategy.

Responsibilities

• Overall project management of events including developing and maintaining conference playbooks, schedules, meeting overviews, venue maps, and logistical details
• Researching and vetting all events based on attendee lists, speaking opportunities, and sponsorship tiers
• Participating in contract negotiation for all event requirements
• Tracking timelines, budgets, and deliverables to ensure successful execution of events
• Managing and coordinating complex logistics of brand presence, including shipping event swag or tools, and signage to international and domestic venues
• Coordinating registration and badging for all attendees
• Securing hotel room reservations, conference spaces, and local transport for the attending team members
• Collaborating with external event teams and coordinating post-event follow-up, logging contacts, leads, and outcomes in Salesforce
• Conducting post-event reviews
• Assisting in expense tracking and submissions of expense reports
• Supporting preparation of meeting materials and briefing documents
• Providing general administrative support to leadership as delegated, including calendar coordination and travel logistics

Requirements

• Strategist at heart, master of execution
• Hyper-organized by nature
• Ability to ensure trains run on time, branding is seamless, and every detail accounted for

Skills

* Required skills

Benefits