Event Coordinator

About This Role

This Event Coordinator will join a talented project team to deliver flawless event execution for corporate clients, balancing internal and operational execution with excellent client service. The role involves managing multiple projects simultaneously and requires a passion for building a career in the corporate event industry.

Responsibilities

• Provide project and team support across specific events including database management and meeting support
• Perform data entry and tracking, take meeting notes, and create/modify documents using Google Suite
• Learn and support all standard operating procedures and project workflows
• Proactively manage time and anticipate team and project needs
• Support senior TES team members as required
• Participate in regular internal TES and client calls, preparing notes and giving updates
• Research a variety of on-brand and on-budget event-related needs
• Initiate Request For Proposal (RFP) process with event vendors
• Track, coordinate, and execute complex workflows alongside the event project team
• Support key areas of event planning and execution from kick-off to completion
• Serve as a Production Assistant/Runner onsite at events
• Track and collect billing and expenses for clients and The Event Studio post-event
• Coordinate project wrap-up organization budgets and post-event follow-up

Requirements

• Minimum 1-2 years of relevant event industry experience
• Strong computer skills and ability to master various programs and file types (Google Suite, Microsoft, Zoom, event software and systems, virtual platforms)
• Exceptional attention to detail
• Strong interpersonal and communication skills
• Ability to multitask in a fast-paced environment
• Ability to stay calm and organized under pressure
• Ability to handle confidential information with discretion and sensitivity

Qualifications

• Minimum 1-2 years of relevant event industry experience

Nice to Have

• Passion and interest in building a career in the corporate event industry
• Smart, creative, and curious mindset
• Proactive and nimble approach
• Willingness and eagerness to attack tasks at every level
• Ability to envision new ideas combined with the confidence to present them

Skills

* Required skills

Benefits