Department Assistant III

About This Role

Provide complex and confidential clerical and secretarial services to college administrators, faculty, and staff. This role supports the Native American Student Support Success Program by managing administrative tasks and assisting in various program activities.

Responsibilities

• Perform general secretarial and clerical work, including scheduling and processing personnel information
• Monitor, order, distribute, and maintain office supplies, and order textbooks
• Type and proofread a wide variety of reports, letters, projects, and proposals
• Participate in the planning, development, and implementation of events and functions, including fundraising
• Assign work activities, projects, and programs to clerical and student help, and monitor workflow
• Prepare various reports and requests, including travel and faculty forms, and monthly payroll
• Organize and maintain filing systems and record logs for employee and student files
• Receive and deliver supplies, verify incoming shipments, and process purchase orders

Requirements

• Graduation from high school
• Three years of responsible clerical experience
• Knowledge of modern office procedures, methods, and computer equipment
• Knowledge of word processing and correct English usage, spelling, grammar, and punctuation

Qualifications

• 3 years of responsible clerical experience

Nice to Have

• Ability to learn and apply District policies and procedures
• Ability to train clerical and student staff