Department Assistant

About This Role

This Department Assistant role supports department leadership, ensuring smooth daily operations by disseminating information, managing projects, and coordinating meetings, ideal for an organized and detail-driven professional.

Responsibilities

• Facilitate the dissemination of information to department and project teams
• Resolve questions regarding the department by researching and providing appropriate answers
• Prepare and present meeting notes, presentations, and tables using Excel, PowerPoint, Access, and other programs
• Develop procedures related to departmental and business line requirements and assist in business initiatives
• Monitor department deadlines and benchmarks, supporting the presentation of monthly progress reports, including tracking action items and progress updates
• Plan, coordinate, and facilitate on-site and off-site meetings for the department, including orientations, trainings, stakeholder meetings, management meetings, and periodic reviews
• Coordinate required training programs and records for department personnel to ensure compliance
• Assemble and analyze information involving business plans and financial reports, contributing to the final business plan submission
• Monitor, review, and approve standard expenditures to ensure departmental activities are within established budgets
• Prepare various communications, including emails, meeting agendas, and meeting minutes
• Handle sensitive and confidential information
• Coordinate department-related issues and complaints, ensuring resolution is obtained

Requirements

• High School Diploma/GED with 3+ years relevant experience OR Associate's degree with 2+ years relevant experience OR Bachelor's degree with 1+ year relevant experience
• Event planning experience
• Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint
• Ability to work independently with accuracy, reliability, and problem-solving skills
• Excellent organizational skills, attention to detail, and verbal and written communication skills
• Ability to handle multiple tasks efficiently
• Professional and effective communication skills

Qualifications

• High School Diploma/GED with a minimum of 3 years of relevant experience, or an Associate's degree with a minimum of 2 years of relevant experience, or a Bachelor's degree with a minimum of 1 year of relevant experience.
• Minimum of 1 year of relevant experience with a Bachelor's degree, 2 years with an Associate's, or 3 years with a High School Diploma/GED. Also 2+ years of administrative, project coordination, or C-level support experience.

Nice to Have

• Experience in administrative support, data entry, customer service, clerical work, and office support
• Experience with Adobe software
• 2+ years of office/clerical experience

Skills

* Required skills

Benefits