Clinic Administrative Assistant

About This Role

The Clinic Administrative Assistant provides general clerical support and office duties for the department and its management. This role involves basic administrative functions, scheduling, maintaining records, and assisting visitors.

Responsibilities

• Perform basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials, and reports
• Assist with scheduling, maintaining calendar, and daily schedules
• Maintain departmental tracking logs
• Greet visitors and direct them to the appropriate location or person
• Establish and maintain filing systems and basic databases
• Perform routine general office duties such as filing, copying, and scanning
• Provide general clerical support to management staff including scheduling meetings, routing phone calls, and taking messages
• Record minutes of meetings and provide the resulting documents
• Sort and distribute mail
• Maintain inventory of office forms and supplies

Requirements

• 1-2 years’ related experience
• Knowledge of office procedures
• Proficient in Microsoft Office applications

Qualifications

• High School Diploma required
• 1 – 2 years’ related experience

Nice to Have

• Good interpersonal and communication skills
• Pleasant telephone manner

Skills

* Required skills