Clinic Administrative Assistant

About This Role

The Clinic Administrative Assistant performs routine clerical and secretarial duties in a clinical environment, supporting daily office operations and patient care coordination. This role involves managing correspondence, answering phones, maintaining records, and assisting with various administrative tasks to ensure efficient clinic functioning.

Responsibilities

• Perform basic and routine clerical and secretarial duties
• Prepare and type routine correspondence, form letters, and reports
• Answer telephones and route calls to the appropriate person
• Greet visitors and patients, directing them as needed
• Set up and maintain filing systems and basic databases
• Complete forms and reports for company offices, vendors, and agencies
• Record minutes of meetings and provide resulting documents
• Process purchase orders using appropriate software applications
• Assist with department/facility accounts receivable and payable functions
• Distribute incoming mail and maintain calendars and daily schedules
• Schedule appointments and arrange meetings
• Maintain inventory of office forms and supplies
• Assist with basic personnel administrative functions
• Act as backup to other clerical personnel in the office
• Assist in the collection of Patient Statistical Profile and Continuous Quality Improvement Data
• Assist with month-end reporting requirements
• Assist in auditing records for ongoing compliance with medical records standards
• Maintain accurate records of hospitalization and patient travel
• Prepare medical records for facsimile or mail related to travel, transplant, and disability
• Organize patient travel by contacting and providing requested medical records
• Coordinate with transient patient paperwork and transfer placements
• Confirm admissions paperwork is completed and sent to designated departments
• Assist with medical appointment referrals and scheduling
• Assist with transportation coordination and referrals
• Ensure data entry for Crown Web related to ESRD 2728, ESRD 2746, and PART is completed

Requirements

• High School Diploma

Qualifications

• High School Diploma
• Minimum 6 months relevant experience without a degree; 0-6 months experience with an Associate degree or secretarial school.

Nice to Have

• Experience with Microsoft Word, Excel, and PowerPoint
• Good verbal communication skills
• Pleasant telephone manner

Skills

* Required skills