Clinic Admin Assistant

About This Role

Execute confidential secretarial and administrative assignments, providing support to management by handling clerical work, managing schedules, and coordinating meetings for a clinic setting.

Responsibilities

• Provide administrative support of a complex and confidential nature to management
• Set up and maintain official department filing systems, records, and databases
• Prepare memos, correspondence, agendas, minutes, and policy explanations
• Collect, compile, and analyze information for department reporting and form completion
• Assemble and track budgets, expenses, and invoicing
• Perform standard administrative functions such as screening telephone calls, opening mail, scheduling appointments, and maintaining calendars
• Coordinate internal and external meetings
• Organize travel arrangements and complete expense reports
• Interface with various levels of management and external customers
• Serve as a point of contact for other departments like IT, HR, and facilities

Requirements

• Minimum 1-2 years of related experience
• Knowledge of business & technical vocabulary
• Familiar with standard business concepts, practices & procedures within administrative support
• Able to employ basic reasoning and analytical skills
• Proficient in Microsoft Office products, spreadsheets, presentations, database programs
• Proficient in organizational operations & procedures
• Experience handling incoming phone calls; remains professional at all times; front office etiquette

Qualifications

• High School Diploma Required, Some Specialized Secretarial Training Preferred
• Minimum 1-2 years of related administrative experience

Nice to Have

• Some Specialized Secretarial Training
• Administrative experience
• Human Resources experience
• Finance experience
• Customer Service experience
• Bilingual (Spanish and English)

Skills

* Required skills

Benefits