Business Operations Specialist

About This Role

Ensure all transactions for the University Information Technology Services division are compliant with established policies and procedures. This role serves as a liaison for the division and other units within the department and university, assisting with policy and procedure implementation.

Responsibilities

• Review, code, and post personnel, operating, and equipment transactions for divisions/departments
• Work with internal departments like Fiscal Services, Budget and Planning, HR, and Procurement
• Serve as a liaison between department business operations and other administrative units within the department and university
• Facilitate payments and requisitions for travel, events, and ordering supplies/materials, ensuring compliance with federal, state, and regulatory guidelines
• Deposit received checks, collect receipts, and record them
• Review and reconcile all expenses including personnel, budget amendments, travel, and operational/equipment transactions
• Prepare accounts payable for electronic processes
• Enter, review, or approve transactions for departmental travel, operating supplies, and contracts
• Review and assist with reconciling cash advances, budget, and other fund sources
• Coordinate, review, and ensure all financial transactions are processed accurately and timely

Requirements

• Bachelor's degree in Accounting or a related field, or equivalent experience
• 1 year of related bookkeeping or accounting experience
• Knowledge of financial processes and guidelines
• Proficiency with Microsoft Office suite

Qualifications

• Bachelor's degree from an accredited institution of higher education in Accounting or related field or an equivalent combination of relevant education and/or experience
• One (1) year related experience in bookkeeping or accounting

Nice to Have

• Previous experience reviewing and reconciling travel expense statements, PCard, personnel, and other expense types
• Familiarity with PeopleSoft Financials or other financial services programs
• Previous Higher Education experience
• Advanced degree in a related field

Skills

* Required skills

Benefits