Assistant Business Office Manager

About This Role

This role supports the Business Office Manager in overseeing operational revenue analysis, ensuring client admission verification, service authorization/eligibility, and monitoring client fund disbursements. The Assistant Business Office Manager also helps manage accounts payable and ensures timely payroll processing.

Responsibilities

• Perform monthly Web Portal Medicaid Verifications and report changes to Business Office Manager
• Conduct monthly Web Portal Patient Monthly Liability Reviews and send changes to Business Office Manager
• Verify weekly billing logs with operations, including hospital discharge documents, before close
• Conduct random "POP UP Audits" at locations for Resident Fund Management Service "Cash on Hand"
• Cross-train on End of Month procedures
• Review Expiring Authorization Reports
• Order supplies for 39th Ave Cluster and Satellite Office
• Follow-up on New Admit Paperwork
• Maintain Client Files for Clearwater
• Review AP Report and follow up on missing invoices on monthly logs
• Review AP Report to ensure terminated invoices have been processed
• Contact consultants at End of Month for missing invoices
• Review remits for payment accuracy and report discrepancies to BM
• Run monthly End of Month reports
• Run and review Utilization reports, working with over-utilized clients to prevent SVPs
• Review Time Detail and Payroll reports
• Process Manual Checks/Historical Edits and wage transfers
• Verify Pay Rate Changes with Payroll
• Act as an Investigator
• Manage the Company Facebook page and Newsletter
• Process Capital Expenditure Requests and maintain the Capital Expenditure Request Book with Log

Requirements

• Completed at least two years of relevant college coursework AND/OR prior Accounts Receivable or Accounts Payable experience
• Competent in using Microsoft Office Suite (Word, Excel, Power Point, Outlook)
• Basic Accounting skills
• Problem Solving skills
• Active listening skills
• Multi-tasking ability
• Resourcefulness

Qualifications

• At least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Nice to Have

• 5 years experience with Bright Spring Health

Skills

* Required skills