Administrative Assistant Part-Time

About This Role

Support two entrepreneurial leaders within a commercial real estate company by managing schedules, communications, and projects. This role requires a proactive and adaptable individual who can anticipate needs and solve problems efficiently.

Responsibilities

• Optimize principals’ schedules and overall productivity through expert calendar management, strategic planning, and thoughtful prioritization of tasks and projects
• Serve as a skilled communicator for the principals, clearly conveying instructions, concerns, and viewpoints
• Act as gatekeeper by managing incoming calls, requests for signatures, information, and access to the principals’ time
• Oversee email correspondence, prepare and distribute meeting agendas, handle follow-ups, track deadlines, and draft or edit various documents
• Coordinate all travel arrangements
• Provide oversight for both large-scale and smaller projects
• Handle additional tasks as assigned, including occasional personal matters as appropriate

Requirements

• At least 3 years of executive support experience
• Outstanding written and verbal communication skills, with a strong command of grammar
• Ability to manage multiple priorities efficiently and effectively
• Comfortable and accurate with data entry tasks
• Independent thinker who demonstrates sound judgment and consistently offers solutions
• Proven ability to handle confidential and sensitive information with discretion
• Assertive and proactive in driving projects and processes
• Project management background, with exceptional organizational skills, meticulous attention to detail, and the ability to multitask and set priorities
• Technologically savvy; proficient in Microsoft Office Suite, Adobe
• Familiar with online marketing platforms

Qualifications

• At least 3 years of executive support experience

Nice to Have

• Experience with billing, property management, or reconciliation
• Prior experience supporting entrepreneurs

Skills

* Required skills

Benefits