Administrative Assistant

About This Role

Support leadership at Johnson & Johnson Vision in a hybrid administrative role by managing calendars, coordinating events, and streamlining office operations to ensure smooth daily functions.

Responsibilities

• Coordinate event logistics and provide administrative support for meetings and workshops
• Manage complex calendars for senior leaders, schedule appointments, update calendars, and troubleshoot booking issues
• Plan events and onsite scheduling, coordinating services, meetings, gatherings, and events
• Prepare expense reports, process invoices, and support travel bookings for leaders using Concur, including domestic and international travel and visa support
• Maintain office supply inventory, organize files, and manage office storage systems
• Support purchasing orders (POs), payment requisitions, PO issuing, and project number creation
• Greet vendors and visitors, ensuring pre-registration, preparing guest passes, escorting guests, and liaising with onsite facilities and cafeteria staff
• Collaborate proactively with leadership and global admin teams, maintaining key spreadsheets and digital records
• Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers

Requirements

• High School diploma or GED
• 5+ years of office-based experience
• 2+ years as an Executive Assistant
• Advanced proficiency with Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel)
• Strong multitasking and organizational skills
• Exceptional verbal & written communication and interpersonal abilities
• Professional, resourceful, self-starter with strong initiative
• Open and collaborative team player

Qualifications

• High School diploma or GED
• 5+ years of office-based experience, including 2+ years as an Executive Assistant

Nice to Have

• Experience with Concur and Workday
• Familiarity with healthcare provider compliance and basic PO/program management
• Experience working in a fast-paced, cross-functional business environment

Skills

* Required skills

Benefits