Administrative Assistant

About This Role

Provide advanced secretarial and administrative support to senior leadership and various departments within a large healthcare company. This role involves managing complex calendars, coordinating meetings and travel, preparing reports, and handling confidential correspondence with professionalism.

Responsibilities

• Answer telephones, screen calls, and take messages promptly and courteously
• Manage and maintain executive calendars and schedules, prioritizing meetings and appointments
• Coordinate internal and external meetings, including logistics, catering, remote access, and amenities
• Prepare, format, and proofread correspondence, reports, invoices, contracts, meeting minutes, and presentations
• Make travel arrangements for leadership and staff, including booking accommodations and transportation
• Handle incoming and outgoing mail, including distribution and filing
• Maintain organized office files, records, and supplies inventory
• Assist leadership with preparing presentations, reports, and meeting materials
• Monitor and respond to requests and correspondence, directing them to appropriate personnel
• Handle audio/visual needs for executive meetings and events onsite
• Anticipate administrative needs and proactively resolve potential bottlenecks
• Support team initiatives and contribute to a collaborative work environment

Requirements

• 5+ years of experience supporting multiple senior-level executives in a large, complex organization
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Strong attention to detail and excellent verbal and written communication skills
• Ability to handle confidential information with discretion
• Exceptional organizational and time-management skills
• Experience managing calendars, scheduling meetings, and coordinating travel arrangements
• Demonstrated ability to prioritize multiple tasks and work effectively under pressure
• Ability to build strong professional relationships internally and externally

Qualifications

• 5+ years of experience supporting multiple senior-level executives in a large, complex organization

Skills

* Required skills

Benefits