Administrative Assistant (Executive Support)

About This Role

This Administrative Assistant role provides crucial executive support to senior leadership, managing complex calendars, coordinating travel, and organizing events. The position is ideal for a proactive and detail-oriented professional who ensures seamless administrative operations and maintains confidentiality.

Responsibilities

• Manage complex calendars, schedule meetings, and provide proactive support to senior leadership
• Arrange domestic and international travel, itineraries, and accommodations, including after-hours logistics
• Prepare and reconcile expense reports using Concur or similar platforms with accuracy and timeliness
• Plan and execute meetings, team events, and corporate functions, ensuring seamless organization
• Manage office supplies, catering, and general administrative tasks to support daily operations

Requirements

• 2+ years of administrative experience supporting executives
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with executive scheduling, travel logistics, and confidential information handling
• Organized, detail-oriented, and proactive professional with strong communication and problem-solving skills

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field
• 2+ years of administrative experience supporting executives, ideally within financial services, consulting, or other professional settings

Nice to Have

• Experience within financial services, consulting, or other professional settings
• Experience in Concur or similar expense systems

Skills

* Required skills