Admin Assistant Senior Healthcare/Intermediate

About This Role

Provide high-level administrative support to faculty leadership and other faculty within the Division of Rheumatology at Michigan Medicine. This role requires strong organizational skills, collaboration within a complex organization, and a high level of integrity.

Responsibilities

• Provide complex calendar management for faculty, prioritizing and responding to frequent changes
• Act as lead and main point of contact for managing all Divisional conferences, seminars, and grand rounds
• Manage long-term coverage, vacation coverage, and part-time pager coverage for faculty
• Coordinate meetings, symposiums, and other large events, including room reservations, catering, AV needs, and travel arrangements
• Assist faculty with correspondence and calendar management, maintaining CVs, biosketches, and Other Support
• Procure office, laboratory supplies, equipment, and professional society memberships; establish service contracts, track invoices, and process payments
• Create forms, Excel spreadsheets, databases, and PowerPoint presentations for divisional leadership functions
• Assist with annual projects, faculty orientation, faculty evaluations, and alumni database management
• Assist with clinic closing processes and documentation, and submitting faculty vacation
• Participate in team meetings, assist team members, provide coverage for other administrative positions, and contribute to continuous improvement

Requirements

• 4+ years progressively responsible administrative experience (Senior Level) OR 2-4 years administrative experience (Intermediate Level)
• Highschool Education or equivalent
• Proven ability to prioritize, exceptional organizational skills, meet deadlines, and produce detailed and accurate work
• Demonstrated ability to work successfully within a team and independently, exercising good judgment
• Excellent computer skills (Microsoft, Google, calendaring platforms)
• Proven ability to assess and handle highly sensitive and confidential matters with discretion and integrity
• Strong interpersonal skills
• Excellent written and oral communication skills
• Flexibility with schedule

Qualifications

• Highschool Education or equivalent
• 4+ years progressively responsible administrative experience (Senior Level) or 2-4 years administrative experience (Intermediate Level)

Nice to Have

• Proactive team member willing to assist others and meet multiple concurrent deadlines
• Experience in Adobe Photoshop
• Experience with University systems and considerable knowledge of University policy and procedures

Skills

* Required skills

Benefits