Vehicle Procurement Administrator

About This Role

This role involves processing, managing, and tracking vehicle orders and deliveries within the Asset Procurement team. The Vehicle Procurement Administrator will act as a key contact for delivery-related queries and ensure smooth operations for vehicle acquisitions.

Responsibilities

• Process vehicle orders via the vehicle management system
• Place orders with manufacturers, dealers, and body converters
• Proactively manage vehicle deliveries, expediting and escalating as required
• Monitor delivery reports and SharePoint dashboards
• Identify late or unacknowledged orders and chase outstanding receipting
• Act as the main contact for delivery enquiries and changes
• Support inbound volume planning, deferrals, and priority orders
• Review invoices and resolve queries with Finance and Purchasing
• Assist with non-standard vehicle quotations when required

Requirements

• Experience in an administrative or coordination role
• Strong IT skills, including Excel and Microsoft applications
• Excellent attention to detail and organisational skills
• Ability to prioritise workload and meet deadlines
• Strong customer service and communication skills
• Proactive, flexible team player

Qualifications

• Experience in an administrative or coordination role

Nice to Have

• Experience in the automotive or vehicle hire industry
• Vehicle purchasing knowledge
• Familiarity with Northgate systems, Microsoft AX, or SharePoint

Skills

* Required skills

Benefits