Sales Coordinator

About This Role

The Sales Coordinator identifies, reviews, and supports sales opportunities for commercial access solutions projects by reviewing construction plans, managing proposals, and acting as a key link between estimating, sales, and customers.

Responsibilities

• Review commercial construction plans, specifications, and bid opportunities through PlanHub, ConstructConnect, and similar platforms
• Identify projects requiring access solutions, including security gates, commercial doors, and access control systems
• Determine project fit and coordinate with estimators and sales team for pricing and scope review
• Track and manage existing proposals and estimates, ensuring timely follow-up with customers, contractors, and project stakeholders
• Conduct follow-up communications via phone and email to answer questions, confirm bid status, and maintain customer engagement
• Assist in preparing, updating, and distributing proposals and bid documents
• Maintain accurate proposal records, pricing updates, and communication logs in CRM or internal systems
• Serve as a point of contact between sales, estimating, project management, and customers during the pre-sales phase
• Coordinate bid due dates, revisions, addendums, and clarifications
• Support account managers and sales representatives with administrative and coordination tasks
• Maintain organized tracking of bid opportunities, proposal status, and follow-up activity
• Provide regular reports on bid pipeline, awarded projects, and pending opportunities

Requirements

• Experience in sales coordination, inside sales, estimating support, or construction administration
• Familiarity with commercial construction bidding platforms (PlanHub, ConstructConnect, BuildingConnected, or similar)
• Strong written and verbal communication skills
• Highly organized with strong follow-up and time management abilities
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Proposal management & follow-up
• Construction bid review
• Customer communication
• Attention to detail
• Multi-tasking in deadline-driven environments
• Team collaboration

Qualifications

• Experience in sales coordination, inside sales, estimating support, or construction administration

Nice to Have

• Ability to read and interpret construction plans and specifications
• Experience with commercial gates, doors, access control, or electronic security systems
• Knowledge of construction bid processes and proposal management
• CRM experience (Salesforce, HubSpot, or similar)

Skills

* Required skills