Proposal Specialist

About This Role

Manage proposal development and delivery for public agency clients in the B2G market, specifically within the architecture, engineering, and construction (A/E/C) field. This role involves leading multiple projects, collaborating with teams, and enhancing proposal content and processes.

Responsibilities

• Review and interpret new solicitations (RFXs) to identify required content/response elements
• Hold kick-off meetings, track addenda, manage team communications, development schedules, and provide proposal status updates
• Collaborate with proposal teams to identify win themes and strategic messages
• Plan, assign and manage proposal content development, communicating effectively with SMEs/contributors
• Coordinate with subcontractors to obtain required narratives, forms, and other proposal information
• Develop accurate, engaging, and compelling content for non-technical proposal requirements
• Draft proposals, manage reviews by stakeholders and SMEs, and obtain final approvals
• Perform content assembly, proofreading, editing, formatting, and production
• Ensure win themes and strategic messaging are incorporated and technical requirements are met
• Produce or coordinate production of final RFX responses
• Assist with the growth of content libraries to create a "single source of truth"
• Conduct research and interviews with technical staff to gather information for writing/editing marketing materials
• Maintain the accuracy and currency of content through fact-checking and version control
• Assist with the development and/or implementation of software tools and processes for content integrity

Requirements

• 3-5 years of marketing and proposal experience, preferably in the B2G market and A/E/C professional services industry
• Strong analytical and critical thinking skills
• Excellent verbal and written communication skills, including strong editing and content organization skills
• Proficiency in both business and technical writing
• Proven project management skills and ability to multi-task and prioritize
• Experience working in a fast-paced, high-pressure environment
• Highly organized, self-directed, self-starting, and proactive
• Proficiency with Microsoft 365/Office applications (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint)
• Experience with Microsoft Word templates, themes, styles, and advanced formatting functions
• Experience with maintaining digital assets and marketing data utilizing CRM, CMS and/or DAM software

Qualifications

• Bachelor’s degree, preferably in English, Marketing, Journalism or Communications
• 3-5 years of marketing and proposal experience

Nice to Have

• Knowledge of visual design principles
• Experience with Adobe Creative Suite products including InDesign, Illustrator and Photoshop

Skills

* Required skills

Benefits