Project Assistant

About This Role

This Project Assistant role is responsible for providing administrative support to the project management team and field office, ensuring efficient and accurate project documentation for utility-scale solar, battery storage, and high-voltage substation projects.

Responsibilities

• Manage administrative support responsibilities for the project management team and project field office
• Assist with travel arrangements, planning itineraries and scheduling meetings
• Assist with administration of office/jobsite facilities, as assigned
• Maintain inventory of office supplies and materials, and order or purchase as needed
• Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes
• Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
• Input commitment data to cost reporting system
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
• Track signed, returned commitments
• Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing
• Follow job close-out procedures including archiving project plans and files

Requirements

• High School Diploma or equivalent
• Two years of business or secretarial school, or equivalent training and experience
• Minimum two years secretarial or clerical experience
• Ability to keyboard 45 wpm accurately
• Proficient in knowledge and use of word-processing and spreadsheet software
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills
• Proficient in written communications skills, including business writing skills
• Reliability, dependability and flexibility

Qualifications

• High School Diploma or equivalent; Two years of business or secretarial school, or the equivalent combination of training and experience
• Minimum two years secretarial or clerical experience in addition to business/secretarial school training

Skills

* Required skills

Benefits