Project Administrative Assistant

About This Role

The Project Administrative Assistant at Mortenson provides highly organized and flexible administrative and executive support to the project team, ensuring efficient daily operations and record-keeping.

Responsibilities

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls, provide general information, and forward calls appropriately
• File and maintain written and electronic records
• Receive, sort, and log all deliveries into computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for various site meetings
• Responsible for procurement of consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• Provide general support for the project team with day-to-day tasks
• Schedule, track, and log all repairs and standard maintenance for work trucks
• Provide maps and directions to visitors, subcontractors, deliveries, or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

Requirements

• Minimum of 3 years administrative experience
• Proficiency in Microsoft Office, Excel, Email, Calendar systems, and PowerPoint
• Strong working knowledge of basic office equipment
• Strong communication skills both written and verbal
• Ability to be highly organized

Qualifications

• An associate’s degree in business or related administrative experience preferred
• Minimum of 3 years administrative experience, preferably supporting a large number of team members

Skills

* Required skills

Benefits