Project Administration Coordinator

About This Role

Provide comprehensive administrative and operational support to project teams on construction projects, ensuring labor compliance and contributing to overall team efficiency. This role involves project coordination, document management, and direct support to field staff in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative and operational support to project teams, including preparing bid packages and RFPs
• Create and track subcontracts, purchase orders, and change orders
• Process billings and assist with project setup and closeout activities
• Maintain accurate and organized project documentation, including sub-contractor insurance and safety records
• Collect and review certified payroll and skilled and trained workforce reports for compliance with prevailing wage requirements
• Track and maintain compliance records, including subcontractor licensing
• Serve as a point of contact for compliance-related inquiries from field staff and subcontractors
• Prepare correspondence and schedule meetings for project and office teams
• Work between the San Jose main office and field offices to provide direct support to field staff

Requirements

• Prior experience in construction project coordination, labor compliance, labor unions, or field support
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational skills and attention to detail
• Strong interpersonal and communication skills
• Ability to manage multiple tasks
• Ability to adapt in a fast-paced environment
• Positive, proactive approach and willingness to help
• Strong problem-solving skills
• Ability to work independently and collaboratively

Qualifications

• Prior experience in construction project coordination, labor compliance, labor unions, or field support, preferably on public works or affordable housing projects

Nice to Have

• Familiarity with public works labor standards (prevailing wage, apprenticeship, skilled and trained workforce)
• Experience with project management/document control systems

Skills

* Required skills

Benefits