Part Time Training Coordinator

About This Role

This Part Time Training Coordinator position involves planning logistics for training classes and serving as an on-site course administrator. The role requires extensive travel and administrative tasks to ensure effective delivery of training programs.

Responsibilities

• Plan logistical aspects for training classes
• Serve as an on-site course administrator for training classes
• Manage paperwork, computer work, and logistical planning for classes
• Travel with personal vehicle to transport class materials (mileage reimbursed)
• Be away from home for up to 2-3 weeks a month for training
• Travel to Oxford approximately 5 times annually for administrative meetings (mileage not reimbursed)
• Serve as lead instructor when Director is not present
• Ensure adequate resources are on site and make administrative decisions for class problems
• Ensure all curricula (SFST, ARIDE, DRE) are administered and taught according to NHTSA standards
• Assign duties to adjunct instructors and schedule adequate instructors for each class
• Maintain on-site records of class rosters and grades
• Issue certificates to class participants
• Notify instructors of pre-class instructor meetings
• Receive and grade field test logs, issue certificates, and post congratulatory notations on social media
• Follow up with persons needing to re-submit field test logs
• Ensure publicly posted training calendar is up-to-date with class details
• Organize materials from previous classes for record retention
• Oversee planning and follow-up of all classes
• Organize and maintain office files and training records
• Maintain large databases of class participants and program statistics
• Assist with clerical work and grant reporting as needed
• Notify area agencies of future training and facilitate registration process
• Conduct follow-up with registrants to confirm attendance and fill classes
• Follow up with attendees within 45 days after SFST course to encourage certification completion
• Help with instruction if local instructors are unavailable
• Manage logistics for trainings including reserving hotels, securing classroom space, providing materials, and coordinating adjunct instructor travel

Requirements

• Proficiency in Excel, Word, and email programs
• Self-starter with ability to complete tasks on time
• Willingness to travel in personal vehicle with storage space for class materials
• Ability to be away from home for up to 2-3 weeks a month
• Willingness to travel to Oxford 5 times annually for meetings without mileage reimbursement
• Familiarity with SFST, ARIDE, and DRE curricula
• Knowledge of NHTSA standards

Skills

* Required skills