Office Administrative Assistant

About This Role

Provide comprehensive administrative support to a division or specific departments, acting as a liaison and ensuring efficient day-to-day operations. This role focuses on maintaining organizational flow and assisting staff at all levels for a 3-month contract.

Responsibilities

• Act as liaison between supervisor and other departments, external contacts, vendors, and clients
• Provide prompt and professional service to all internal and external clients
• Prepare and distribute internal communications and serve as a central clearing position for general information
• Oversee and process day-to-day administrative items including mail, packages, expense reports, and office supplies
• Perform filing, typing, data input, and other clerical support for various departments
• Answer inquiries, direct calls, and take messages as necessary
• Coordinate and initiate meetings and travel arrangements for the Department
• Maintain supervisor's calendar and schedule meetings and conference rooms
• Compose, edit, and distribute letters, memos, reports, and other departmental correspondence
• Provide support by photocopying, filing, and sending faxes

Requirements

• Associate degree in Business Administration or related discipline
• Minimum 2 years’ experience in office administrative work
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
• Computer, filing, and 10-key skills
• Strong analytical skills
• Ability to prioritize and manage multiple tasks

Qualifications

• Associate degree in Business Administration or related discipline
• Minimum 2 years’ experience in office administrative work, or a combination of education, training, and relevant experience

Nice to Have

• Oracle experience

Skills

* Required skills

Benefits