Medical Staff Admin Assistant

About This Role

This part-time Medical Staff Admin Assistant position provides administrative support to OR Surgeons within the Medical Staff Office, including project coordination, documentation management, and communication facilitation.

Responsibilities

• Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures
• Organize, attend, and participate in stakeholder meetings
• Document and follow up on important actions and decisions from meetings
• Prepare necessary presentation materials for meetings
• Ensure project deadlines are met
• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project
• Assess project risks and issues and provide solutions where applicable
• Create a project management calendar to fulfill each goal and objective

Requirements

• High School Diploma or Equivalent
• 0-1 year of project support or administrative experience
• Knowledgeable of basic business administrative principles and project management best practices
• Exceptional verbal, written, and presentation skills
• Ability to work effectively both independently and as part of a team
• Competency in Microsoft applications including Word, Excel, and Outlook
• Ability to work on tight deadlines
• Knowledge of file management and other administrative procedures

Qualifications

• High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred
• 0-1 year of project support or administrative experience required

Nice to Have

• Associate's Degree Related Field of Study
• Experience providing administrative support/collaborating with medical personnel including surgeons, midwives, nurses, etc.
• Experience with Continuing Medical Education (CME) programs

Skills

* Required skills