Lead Administrative Assistant

About This Role

This role provides high-level administrative, operational, and organizational support to the Vice President of the Immunology Delivery Unit and broader team at Johnson & Johnson, managing complex scheduling, travel coordination, and confidential communications.

Responsibilities

• Manage complex calendars for senior leadership committees, requiring responsiveness, flexibility, and coordination with senior executives
• Prepare agendas, presentations, documentation, and correspondence, including highly confidential materials
• Support VP and team with general administrative needs and project-related tasks
• Arrange domestic and international travel, and prepare detailed itineraries
• Process and track expense reports in compliance with policy
• Organize large departmental meetings, cross-functional offsites, and onsite events
• Serve as a primary point of contact for internal and external stakeholders
• Lead administrative onboarding for new hires: Workday steps, WWID creation, IT equipment, email setup, office requests
• Manage offboarding tasks including equipment retrieval and exit checklist coordination
• Maintain department SharePoint sites, OneDrive structures, and file systems

Requirements

• Minimum 6 years of administrative experience supporting senior leaders or complex teams
• Strong verbal and written communication skills
• Ability to prioritize and manage multiple tasks simultaneously
• Demonstrated ability to work independently and use sound judgment when handling sensitive matters
• Commitment to maintaining confidentiality of highly sensitive information
• Proficiency in Microsoft Outlook and Word

Qualifications

• High school diploma required, primary degree preferred
• Minimum 6 years of administrative experience supporting senior leaders or complex teams

Nice to Have

• Experience with Ariba, eMarketplace, Aravo, Concur, OurSource, Zoom, Microsoft Teams, Workday, and SharePoint
• Proficiency in Excel and PowerPoint
• Strong analytical skills

Skills

* Required skills