Executive Assistant

About This Role

This Executive Assistant role involves providing high-level administrative support to a VP-level executive within Johnson & Johnson, managing complex schedules, travel, and event logistics. The position ensures seamless business operations through efficient coordination and collaboration with other administrative teams.

Responsibilities

• Supervise and coordinate overall administrative activities for the Janssen International Vice President
• Manage and maintain the executive's schedule (VP level)
• Arrange travel including issuing tickets, booking hotels, and setting up ground transportation
• Prepare expense reports with documentation for the IVP
• Support Procurement processes: creating vendors, opening requests for purchase orders, processing invoices
• Collect and prepare information and reports for management use
• Prepare all logistics for internal and external meetings and events, including invitations, venues, meals, bookings, and visual equipment
• Interact with other administrative teams, leaders, and cross-functional stakeholders to support IVP business needs
• Collaborate with administrative assistants, deploying company policies, sharing information, and managing vacation/leaves to ensure business continuity
• Train new administrative assistant members

Requirements

• High School diploma
• 6+ years related experience
• Advanced skills in writing, reading, and speaking in English
• Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook)
• Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites)

Qualifications

• A High School diploma is required; an Associate or Bachelor's degree is preferred
• A minimum of 6 years related experience

Nice to Have

• Associate or Bachelor's degree
• Advanced skills in writing, reading, and speaking in Spanish or Portuguese

Skills

* Required skills