Executive Specialist

About This Role

Provide high-level professional administrative support to senior executives, managing a balance of administrative duties and ad hoc project initiatives.

Responsibilities

• Participate in administrative duties to support experienced management
• Identify opportunities for improving processes and tools within the executive business management functional group
• Assist with compilation of research, budget, and statistical data for financial planning initiatives
• Establish and implement office procedures and controls
• Handle sensitive customer issues and confidential correspondence
• Present recommendations for resolving complex situations and exercise independent judgment
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals
• Interact with shareholders, regulatory agents, media, and internal/external customers

Requirements

• 2+ years of Executive Administration experience or equivalent

Qualifications

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of work experience, training, military experience, education

Nice to Have

• Experience as an Executive Assistant within the financial services industry
• Experience supporting senior level leaders/executives
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events and onboarding
• Experience with Wells Fargo systems (Workday, Talent Management, HRG, My Concur, GL31 Income statements)
• Experience writing and editing internal communications
• Experience with synthesizing data from multiple sources and presenting it in appropriate formats
• Experience reviewing and preparing expense reports for leaders
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint) skills
• Ability to develop partnerships and collaborate with other business and functional areas
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Strong organizational, multi-tasking, and prioritizing skills
• Strong time management skills and ability to meet deadlines
• Ability to deliver concise, time critical information to all levels of management, technology, and business teams
• Ability to leverage problem solving and advanced judgment skills to make decisions where there are no established procedures
• Ability to be flexible and adjust plans quickly to meet changing business needs

Skills

* Required skills

Benefits