Executive Assistant with Security Clearance

About This Role

Provide comprehensive administrative support to senior leadership within the NAVSEA program, coordinating daily activities, managing calendars, and handling official correspondence. This role requires strong organizational and communication skills to support internal and external DoD senior executives.

Responsibilities

• Organize and manage DoN military and civilian leadership’s calendars, including travel, meetings, office resources, and expense reports
• Communicate and assist with managing daily workload, preparing briefs, presentations, and meeting materials
• Attend senior level meetings, take and disseminate notes, meeting minutes, and action items
• Track, organize, and prioritize action items and deadlines
• Prepare, format, edit, serialize, route, file, and track correspondence and documentation
• Monitor internal and external tasks and requests for information
• Utilize DoD Defense Travel Systems (DTS) to make travel arrangements for senior executives
• Utilize Defense Information System for Security (DISS) to coordinate and manage visit requests

Requirements

• 5+ years of administrative experience as an executive assistant supporting DoN/DoD senior leadership in a Program Office
• Understanding of DoN/DoD leadership and knowledge of DoN/DoD organization, culture, and terminology
• Experience managing DoD senior military and program leaderships' calendars
• Familiarity with Department of Navy (DoN) Records Management (RM)
• Familiarity with DoN/DoD correspondence guidance
• Knowledge of military protocol and correspondence
• Exceptional written and verbal communication skills
• Strong attention to detail
• Ability to work under time constraints and resolve problems and conflicts
• Ability to professionally collaborate, interface, and communicate with all levels of personnel
• Experience using DoD Defense Travel Systems (DTS)
• Proficient using Microsoft Office 365 (Excel, Word, PowerPoint, and Outlook), MS Teams, and SharePoint
• Active DoD Secret Clearance

Qualifications

• 5+ years of administrative experience as an executive assistant supporting DoN/DoD senior leadership in a Program Office

Nice to Have

• Bachelor’s Degree
• Active Navy CAC, FlankSpeed, DTS, and DISS access
• Prior experience supporting a NAVSEA Acquisition Program Office
• Experience using Defense Information System for Security (DISS)
• Experience using PowerBI
• Knowledge of Navy ERP

Skills

* Required skills

Benefits