Executive Assistant

About This Role

Support two executives at a PE-backed facilities management platform by overseeing their schedules, managing communications, arranging travel, and assisting with strategic projects in the Paramus office.

Responsibilities

• Oversee and streamline the executive’s schedule, organizing leadership meetings, investor communications, and client review sessions.
• Handle inbox management, prepare correspondence and meeting documents, and track completion of follow-up tasks.
• Arrange travel across nine locations, creating detailed itineraries and briefing materials, and manage expense reporting.
• Act as a professional liaison with clients, Board members, and internal teams.
• Assist with strategic projects, including M&A integration efforts and operational assessments, as organizational capabilities expand.

Requirements

• Min. 2–4 years of experience in executive support, operations, consulting, or client-facing roles.
• Excellent organizational skills with the ability to juggle multiple priorities effectively.
• High emotional intelligence and strong interpersonal abilities.
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Strong written and verbal communication skills with a professional tone.

Qualifications

• Min. 2–4 years of experience in executive support, operations, consulting, or client-facing roles.

Nice to Have

• Experience in private equity-backed, high-growth, or professional services environments.
• Knowledge of multi-site operations or facilities management.
• Familiarity with productivity and analytics tools such as Notion or Power BI.

Skills

* Required skills