Executive Assistant

About This Role

This Executive Assistant role supports an executive and the Mortgage Partnership Finance department at FHLBank Chicago, managing administrative duties and stakeholder engagement to enhance operational efficiency and support strategic initiatives.

Responsibilities

• Manage a variety of administrative duties for the Group Head and Mortgage Partnership Finance department
• Engage with diverse external stakeholders, visitors, and internal employees at all organizational levels
• Plan, prioritize, and organize a diversified workload using independent judgment
• Manage, schedule, and organize complex activities such as meetings, travel, and conferences
• Screen incoming requests and correspondence, responding independently when possible
• Compose and prepare confidential correspondence, agendas, reports, and other complex documents for governance and committee meetings and regulatory engagements
• Participate in event planning, including occasional dinners or events with customers or business partners
• Provide support for governance committees with internal and external stakeholders
• Maintain confidentiality of all corporate, personnel, and research matters
• Act as project manager for special projects, which may include planning and coordinating presentations and disseminating information

Requirements

• 5-7 years of administrative or executive support experience
• Advanced experience with Microsoft PowerPoint, Outlook, and Visio
• High degree of professionalism
• Strong communication skills
• Excellent planning and organizing abilities
• Strong collaboration skills
• Dependability

Qualifications

• Bachelor’s degree preferred
• 5-7 years of administrative or executive support experience

Nice to Have

• Bachelor’s degree

Skills

* Required skills

Benefits