Executive Assistant

About This Role

Provide seamless administrative support to a Vice President and two Directors in a business and financial software company. Manage complex calendars, prioritize demands, and build relationships across the company ecosystem in a hybrid work environment.

Responsibilities

• Build a strong working relationship with the VP and direct teams within the organization
• Handle highly confidential and sensitive information with a deep understanding of company operations, policies, and procedures
• Manage complex calendars and coordination with minimal direction
• Orchestrate and prioritize both personal and professional demands of the executive’s schedule
• Build partnerships across executive assistant communities
• Partner across organizational boundaries to drive outcomes
• Quickly learn background and context to enable independent decision-making with limited information
• Plan and support events, including large meetings, off-sites, and team engagement activities
• Collect and prepare materials for senior staff meetings, board discussions, and executive engagements
• Interface directly with senior leaders and external executives

Requirements

• 5+ years of experience in an executive administrative role
• Extensive experience using Google Workspace, particularly Google Calendar
• Ability to handle confidential information with complete discretion and integrity
• Expert-level proficiency in Windows applications and Microsoft Office, including Word, Excel, and PowerPoint
• Advanced Outlook calendar management skills

Qualifications

• Minimum of 5 years of experience in an executive administrative role, preferably supporting C-level or senior executives

Nice to Have

• Experience supporting C-level or senior executives

Skills

* Required skills

Benefits