Executive Assistant

About This Role

This Executive Assistant role provides comprehensive administrative, operational, and project management support to executives, enabling their effectiveness and fostering a positive employee experience across executive teams. The ideal candidate is a meticulous planner, a proactive problem-solver, and a strong culture facilitator.

Responsibilities

• Manage a wide range of administrative duties for the Executives, including handling active calendars with both internal and external stakeholders
• Coordinate complex travel arrangements and process expense reports
• Compose and prepare internal correspondence, ensuring clear and timely communication
• Keep the Executives well-informed of their upcoming commitments and responsibilities, following up proactively
• Oversee the shared calendars for each Executive’s team to streamline meeting coordination
• Independently manage and execute special projects and initiatives as assigned by the Executives
• Develop and own the agendas for each Executive’s Leadership and All-Hands meetings, aligning topics with company news, upcoming launches, and leadership priorities, and track & follow up on action items
• Track and manage OKR / goal alignment processes for each Executive’s team
• Track and manage the cadence and channels of internal communications within each Executive’s team to ensure information is cascaded effectively
• Create and prepare presentation decks and other internal documentation as needed
• Act as a key ambassador for creating and maintaining a positive team culture
• Plan and execute thoughtful virtual and in-person events for each Executive’s team to foster team bonding, learning, and connection
• Partner with Sr. Workplace Manager to develop and implement a strategy for uplifting the remote work experience for each Executive’s team
• Brainstorm and implement solutions to improve team synergy and workflows
• Collaborate with other Executive Assistants to share successful programs and create opportunities for cross-team engagement through joint events
• Partner with Sr Dir, L&D to incorporate a learning and development focus into team events to promote engagement and growth

Requirements

• 7+ years of experience in executive administration, project management, or related capacity
• Proven ability to act as a team player who can build and maintain productive working relationships across an organization
• Demonstrated experience in handling sensitive and confidential company information
• Exceptional calendar management skills, with experience coordinating complex executive meetings
• Event planning experience
• Strong proficiency with Google Suite, Microsoft Office, and a variety of online tools, including spreadsheets and presentation software
• Demonstrated experience in incorporating Artificial Intelligence into daily work to improve efficiency
• A resourceful, proactive, and intellectually curious individual who thrives in a fast-paced environment
• Exhibits sound judgment with the ability to effectively prioritize and make decisions
• Strong culture facilitator who can act as an ambassador for creating and growing a positive work experience and team culture
• Experience implementing new ideas effectively

Qualifications

• A minimum of 7 years of experience in an executive administration, project management, or a related capacity

Skills

* Required skills

Benefits