Executive Assistant

About This Role

This Executive Assistant will serve as a trusted partner to multiple members of the Executive Leadership Team, aligning strategic priorities with daily execution, leading special projects, and ensuring seamless coordination of essential executive functions in a remote-first company.

Responsibilities

• Represent the ELT with professionalism in interactions with internal and external stakeholders, including customers, vendors, and staff
• Manage the ELT’s operating rhythm: facilitate meeting agendas, schedule and coordinate executive offsites, and ensure strong follow-through on shared goals
• Proactively manage executive calendars and communications (including email, if requested), always looking ahead to optimize time and focus
• Help plan and execute logistics for team events (e.g., executive offsites, board-level meetings, customer dinners)
• Coordinate complex domestic and international travel, including detailed itineraries and timely expense reporting
• Act as a trusted liaison, making operational decisions, gathering key information, and driving forward cross-functional initiatives
• Identify and implement process improvements that enhance efficiency and clarity for the ELT
• Uphold the highest standards of integrity, discretion, and follow-through

Requirements

• 5+ years of demonstrated experience supporting multiple senior executives with a high standard of professionalism and discretion
• 1+ years of experience managing scheduling or logistics for boards or committees
• Experience with high-volume scheduling and coordination-based work
• Experience planning and executing in-person leadership events, such as executive offsites, board-level meetings, or customer-facing events
• Strong track record of calendar management, meeting coordination, and event planning
• Proficiency in GSuite (Slides, Docs, Calendar), Zoom, and Slack
• Accurate expense management
• Sharp time management and prioritization skills with a strong sense of urgency
• Excellent discretion, judgment, and emotional intelligence

Qualifications

• 5+ years of demonstrated experience supporting multiple senior executives and 1+ years managing scheduling or logistics for boards or committees

Skills

* Required skills

Benefits