Executive Assistant, Sr.

About This Role

Support senior management within the Emerging Systems Business Unit by managing calendars, coordinating travel, and handling various administrative functions. This role is crucial for maintaining smooth operations in a fast-paced space technology environment.

Responsibilities

• Provide comprehensive executive support: calendar management, meeting scheduling, and commitment follow-up
• Coordinate detailed travel arrangements, meeting agendas, and process expense reports using Concur
• Build and maintain strong relationships with vendors, stakeholders, and team members across time zones
• Greet visitors professionally, manage visitor registration, badge issuance, and adhere to security protocols
• Assist in planning offsite events and team-building activities, coordinating logistics from conception to execution
• Support onboarding processes for new hires, including badge printing and office setup
• Maintain office supplies and manage office center resources across campus
• Lead or assist in various projects such as workspace setup, conference room management, procurement, and internal communications
• Execute tasks with precision and prioritize multiple demands in a dynamic environment
• Proactively identify and resolve administrative issues, demonstrating strong decision-making skills

Requirements

• Minimum of 5 years of experience supporting senior executives or leadership teams
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional oral and written communication skills
• Strong organizational and administrative skills with attention to detail
• Proven problem-solving abilities and a bias for action
• High emotional maturity and ability to work under stress
• Discretion in handling confidential information
• Ability to build and maintain professional relationships
• U.S. citizen or national, U.S. permanent resident (Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum

Qualifications

• Minimum of 5 years of experience supporting senior executives or leadership teams

Nice to Have

• Bachelor’s degree
• Aerospace or technical environment experience
• Familiarity with manufacturing or related fields

Skills

* Required skills

Benefits