Executive Assistant

About This Role

This Executive Assistant role provides comprehensive administrative, operational, and project management support to executives, ensuring their effectiveness and fostering a positive employee experience across three executive teams. The ideal candidate is a meticulous planner, proactive problem-solver, and a strong culture facilitator.

Responsibilities

• Manage active calendars for executives, coordinating internal and external stakeholders
• Coordinate complex travel arrangements and process expense reports
• Compose and prepare internal correspondence, ensuring clear and timely communication
• Keep executives informed of upcoming commitments and responsibilities, following up proactively
• Oversee shared calendars for executive teams to streamline meeting coordination
• Independently manage and execute special projects and initiatives assigned by executives
• Develop and own agendas for executive leadership and all-hands meetings, tracking action items
• Track and manage OKR/goal alignment processes for each executive’s team
• Track and manage internal communications cadence and channels within executive teams
• Create and prepare presentation decks and other internal documentation as needed
• Act as a key ambassador for creating and maintaining a positive team culture
• Plan and execute virtual and in-person events for executive teams to foster bonding and connection
• Partner with Sr. Workplace Manager to develop and implement strategy for uplifting remote work experience
• Collaborate with other Executive Assistants for cross-team engagement and joint events
• Partner with Sr Dir, L&D to incorporate a learning and development focus into team events

Requirements

• 7+ years of experience in executive administration, project management, or a related capacity
• Proven ability to act as a team player and build productive working relationships
• Demonstrated experience in handling sensitive and confidential company information
• Exceptional calendar management skills with complex executive meetings
• Event planning experience
• Strong proficiency with Google Suite, Microsoft Office, and online tools (spreadsheets, presentation software)
• Demonstrated experience incorporating Artificial Intelligence into daily work to improve efficiency
• Resourceful, proactive, and intellectually curious
• Exhibits sound judgment with ability to prioritize and make decisions
• Strong culture facilitator

Qualifications

• A minimum of 7 years of experience in an executive administration, project management, or a related capacity

Skills

* Required skills

Benefits