Executive Assistant

About This Role

Support up to three Partners within Oliver Wyman's Actuarial Practice by managing calendars, coordinating travel, assisting with business development, and handling daily administrative tasks to ensure efficient operations.

Responsibilities

• Build relationships with clients and client EAs
• Maintain and update current list of contacts and business activities in CRM database
• Track and maintain sales activity/pipeline with each Partner
• Prepare letters, proposals and other documents using Oliver Wyman formatting styles
• Maintain diaries for Partners, scheduling internal and external meetings
• Coordinate travel and accommodation, book cars, rail tickets, etc.
• Work with HC to obtain work permits and visas
• Prepare weekly timesheets for each assigned Partner
• Prepare all expense reports and/or delegate to a team assistant when necessary
• Provide coverage for EAs who are out of the office to ensure seamless support to Partners

Requirements

• At least 3 years' experience in an administrative or customer service position
• Excellent Word, PowerPoint and Excel skills
• Expert knowledge of Outlook
• Strong service focus
• Excellent communicator and negotiator
• Ability to maintain and respect confidentiality
• Ability to manage a heavy work volume and meet deadlines

Qualifications

• Bachelor’s degree preferred
• At least 3 years' experience at working in an administrative or customer service position.

Nice to Have

• Experience in financial services, management consultancy and/or a professional services environment
• Knowledge of Salesforce

Skills

* Required skills