Executive Assistant, Office of the CIO

About This Role

This Executive Assistant will partner directly with the Chief Information Officer (CIO) to manage their operating rhythm, ensure alignment across key initiatives, and create operational structure for a fast-growing technical organization. This strategic role involves deeply understanding business priorities and shaping decision-making processes.

Responsibilities

• Own the CIO’s calendar and operating rhythm, ensuring clear meeting purposes and protected deep-work time
• Manage communication and context across Slack, Notion, and email, drafting updates and summarizing meetings
• Maintain the CIO’s project dashboard, tracking milestones, risks, owners, and follow-through
• Act as a coordination hub and CIO proxy, aligning stakeholders and managing vendor interactions
• Create and maintain operational structure, including weekly CIO syncs, daily briefs, and board/investor prep

Requirements

• 3-7+ years in an Executive Assistant, Chief of Staff, Program Coordinator, or Operations role supporting a senior technical leader
• Exceptional written and verbal communication, translating complex details into concise summaries
• Strong operational instincts: organization, prioritization, project tracking, and proactive identification of gaps and blockers
• High comfort working in tools like Slack, Notion, and Google Workspace
• A mindset of ownership, anticipation, and partnership
• High integrity, discretion, and professionalism with sensitive information
• Willingness and ability to travel 20-25%
• Must be based in US Central Time

Qualifications

• 3-7+ years in an Executive Assistant, Chief of Staff, Program Coordinator, or Operations role supporting a senior technical leader or equivalent experience in a high-complexity environment.

Nice to Have

• Experience working in defense technology, cybersecurity, or related industries

Skills

* Required skills

Benefits