Executive Assistant

About This Role

This role will support a team of senior and mid-level professionals within a respected alternative investment firm by overseeing scheduling, coordinating travel, and ensuring seamless meetings and communications. The ideal candidate will act as a trusted administrative partner, helping to run day-to-day operations smoothly.

Responsibilities

• Oversee and manage intricate calendars, meetings, and last-minute changes
• Handle phone calls, emails, and correspondence with professionalism and tact
• Coordinate domestic and international travel, producing detailed itineraries
• Compile and submit accurate monthly expense reports
• Manage meeting logistics including room reservations, catering, materials, and agendas
• Provide support with presentations and related materials for internal and external use
• Maintain organized contact databases, files, and shared resources
• Exercise discretion when handling sensitive and confidential information
• Effectively prioritize and manage multiple deadlines in a fast-paced setting

Requirements

• Minimum of 2 years of experience as an Executive or Administrative Assistant
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel)
• Exceptional organizational skills with a sharp eye for detail
• Clear, professional written and verbal communication skills

Qualifications

• Bachelor’s degree preferred
• Minimum of 2 years of experience as an Executive or Administrative Assistant, ideally within financial services

Nice to Have

• Experience within financial services

Skills

* Required skills

Benefits