Executive Assistant

About This Role

Provide high-level executive, analytical, and operational support to the Vice President of Operations and other senior leaders, ensuring strategic focus, rigor, and alignment across the organization. This role requires autonomy, sound judgment, discretion with confidential information, and navigation of a fast-paced, matrixed environment.

Responsibilities

• Provide high-level executive support including calendar management, meeting preparation, prioritization, and follow-ups to the VP of Operations and other senior leaders
• Anticipate leadership needs and proactively manage competing priorities
• Handle sensitive, confidential, and business-critical information with discretion and professionalism
• Serve as a trusted point of contact between leaders and internal/external stakeholders
• Gather information from various sources to prepare clear summaries, insights, and briefing materials for leadership meetings
• Track key initiatives, decisions, and action items to ensure closure and accountability
• Coordinate activities across departments and with external parties for alignment and timely execution
• Support leadership communication flow across teams, ensuring clarity and follow-through
• Support operational areas including administrative services, facilities, security, training coordination, supplier management, and general project management
• Identify opportunities to improve processes, workflows, and ways of working, generating new solutions to complex operational challenges

Requirements

• 4-6 years of relevant experience in executive support, business operations, program management, or a similar role
• Demonstrated experience supporting senior leaders in a complex, fast-paced organization
• Strong analytical and problem-solving skills with the ability to translate data into insights
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities, stakeholders, and deadlines simultaneously
• High level of professionalism, integrity, and discretion
• Experience in operations, business operations, or portfolio/program management environments
• Advanced proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
• Experience coordinating cross-functional initiatives and external partners

Qualifications

• 4-6 years of relevant experience in executive support, business operations, program management, or a similar role

Nice to Have

• Exposure to supplier management, purchasing, facilities, or security coordination
• Prior experience acting as a lead or coordinating work of others

Skills

* Required skills