Executive Assistant

About This Role

This position supports the SVP of Programming in all administrative aspects, including managing calendars, travel, expenses, and coordinating meetings. The role requires daily interaction with executives within Hallmark Media and external industry contacts.

Responsibilities

• Serve as primary contact for the SVP's interactions with all Hallmark Media teams and departments
• Maintain the SVP's daily schedule and calendar, prioritizing internal and external needs
• Schedule all travel arrangements including hotel, airline, and ground transportation, monitoring travel progress even outside standard business hours
• Prepare expense reports, reviewing and analyzing them for compliance before submitting for approval

Requirements

• Undergraduate degree or equivalent executive administrative experience
• Expert level experience with Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook)
• Proficiency with Concur
• Availability to work onsite at the New York office
• Demonstrated ability to be spontaneous, adaptable, resourceful and provide support with efficiency
• Proven ability to interact with senior executives, industry representatives and vendors with tact, diplomacy and discretion
• Ability to work effectively in high demand environments while maintaining accuracy and meeting deadlines
• Excellent organization, presentation, and communication skills
• Ability to handle sensitive and confidential information
• Flexibility in work schedule and availability to support the SVP outside of standard office hours, including evenings and weekends

Qualifications

• Undergraduate degree or equivalent executive administrative experience
• Equivalent executive administrative experience, preferably with Entertainment Industry and supporting senior level executives

Nice to Have

• Experience with Entertainment Industry and supporting senior level executives

Skills

* Required skills