Executive Assistant

About This Role

Provide comprehensive administrative support to high-level leaders within a global organization, managing complex schedules, travel, and communications. This role requires organizational skills, proactive management, and maintaining high confidentiality.

Responsibilities

• Efficiently manage and coordinate complex schedules, prioritizing meetings, time-sensitive discussions, calls, and appointments, considering time zones and international travel.
• Arrange international travel itineraries, including flights, accommodation, ground transportation, and registration, with flexibility for unexpected changes.
• Manage and process monthly expense reports for multiple leaders.
• Handle and prioritize incoming and outgoing correspondence, emails, and phone calls, responding on behalf of executives when necessary.
• Maintain an organized system for document management.
• Prepare and distribute agendas and materials for executive meetings and external parties, supporting the development of meeting materials.
• Coordinate all logistics of meetings, including conference room reservations, teleconference & videoconference set-up, food ordering, and associated social activities.
• Draft, proofread, and edit a variety of documents, presentations, and market reports, ensuring accuracy and adherence to organizational standards.
• Maintain the highest level of confidentiality and discretion when handling sensitive information and discussions.
• Act as a key point of contact and liaison between executives and internal/external stakeholders.
• Collaborate with other executive assistants and support staff to ensure efficient, consistent administrative support across the organization.

Requirements

• 5-7 Years supporting VP-level executives in a global organization
• Experience booking international travel and managing schedules across multiple time zones
• Experience managing complex meeting logistics including preparing business reports and executive summaries
• Excellent computer skills using Windows and MS Office (Teams, Outlook, Excel, Word, PowerPoint)
• Experience using Windows PCs and iPhones

Qualifications

• 5-7 Years supporting VP-level executives in a global organization

Skills

* Required skills

Benefits