Executive Assistant

About This Role

The Executive Assistant will provide high-level administrative support to senior executives at a financial firm in Stamford, CT. This role ensures efficient operations by coordinating schedules, managing travel, and handling sensitive information with discretion.

Responsibilities

• Provide high-level administrative support to executives, ensuring efficient operations and prioritization of critical tasks.
• Coordinate complex schedules, meetings, and travel arrangements for seamless executive operations.
• Prepare, track, and reconcile expense reports with accuracy and timeliness.
• Draft and edit professional correspondence, presentations, and documents on behalf of executives.
• Monitor deadlines, action items, and deliverables to ensure organizational efficiency.
• Act as a liaison between executives and stakeholders, maintaining professionalism and discretion.
• Support team events, offsites, and leadership initiatives with logistical execution.
• Collaborate with other Executive Assistants to ensure consistent coverage and cross-team collaboration.
• Arrange and oversee domestic and international travel, including last-minute adjustments.
• Act as a proactive partner to executives, prioritizing time and objectives.
• Handle sensitive and confidential information with utmost care and judgment.

Requirements

• Bachelor of Arts (BA) degree
• 4+ years of experience supporting C-level executives
• Proficiency in Microsoft Office Suite
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities

Qualifications

• Bachelor of Arts (BA) degree
• 4–7 years of experience supporting C-level executives, preferably in financial services or high-growth companies.

Nice to Have

• Experience in financial services or high-growth companies
• Familiarity with Zoom, Slack, and Concur
• Interest or exposure to risk and compliance.

Skills

* Required skills