Executive Assistant
Posted 1 month ago Expired
This job has expired
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Upload Your ResumeAbout This Role
This role will support Gray Swan's executive team by managing communications, calendars, and tasks to ensure they remain focused on high-impact work. The Executive Assistant will facilitate smooth operations and decision-making within the fast-growing AI security startup.
Responsibilities
- Manage executive inboxes, triaging messages and drafting responses on behalf of executives
- Elevate written communication for leadership, ensuring messages are concise and actionable
- Manage complex executive calendars with precision, resolving conflicts and prioritizing meetings
- Enable effective collaboration between the executive team and the broader organization
- Prepare executives for key meetings by compiling agendas, background context, and follow-ups
- Establish and maintain executive operating rhythms through workflows, templates, and consistent scheduling
Requirements
- 5+ years of experience supporting senior leaders or executives in a fast-paced environment
- Exceptional written communication skills, comfortable drafting and editing messages on behalf of executives
- Proven track record of managing complex, multi-calendar schedules and aligning priorities
- Ability to create and coordinate travel itineraries
- High discretion and trust in handling sensitive or confidential information
- Ability to drive tasks to completion and create forward motion with competing priorities
Qualifications
- 5+ years of experience supporting senior leaders or executives in a fast-paced environment; 8+ years for Senior Executive Assistant consideration
Nice to Have
- Experience supporting founders or C-suite executives at a startup or high-growth company
- Experience providing strategic business support or advice to executives
- Hands-on experience managing executive inboxes at scale, including drafting responses and setting communication norms
- Experience using Google Workspace (Gmail, Calendar, Docs), Slack, and modern task/project-tracking tools
Skills
* Required skills
Benefits
About Gray Swan
Gray Swan protects organizations from emerging AI security threats, building real-time threat detection, automated validation, and adaptive defenses for AI labs and enterprises. They are a well-funded, fast-growing team of ~25 people.