Executive Assistant

About This Role

This role will support Gray Swan's executive team by managing communications, calendars, and tasks to ensure they remain focused on high-impact work. The Executive Assistant will facilitate smooth operations and decision-making within the fast-growing AI security startup.

Responsibilities

• Manage executive inboxes, triaging messages and drafting responses on behalf of executives
• Elevate written communication for leadership, ensuring messages are concise and actionable
• Manage complex executive calendars with precision, resolving conflicts and prioritizing meetings
• Enable effective collaboration between the executive team and the broader organization
• Prepare executives for key meetings by compiling agendas, background context, and follow-ups
• Establish and maintain executive operating rhythms through workflows, templates, and consistent scheduling

Requirements

• 5+ years of experience supporting senior leaders or executives in a fast-paced environment
• Exceptional written communication skills, comfortable drafting and editing messages on behalf of executives
• Proven track record of managing complex, multi-calendar schedules and aligning priorities
• Ability to create and coordinate travel itineraries
• High discretion and trust in handling sensitive or confidential information
• Ability to drive tasks to completion and create forward motion with competing priorities

Qualifications

• 5+ years of experience supporting senior leaders or executives in a fast-paced environment; 8+ years for Senior Executive Assistant consideration

Nice to Have

• Experience supporting founders or C-suite executives at a startup or high-growth company
• Experience providing strategic business support or advice to executives
• Hands-on experience managing executive inboxes at scale, including drafting responses and setting communication norms
• Experience using Google Workspace (Gmail, Calendar, Docs), Slack, and modern task/project-tracking tools

Skills

* Required skills

Benefits