Executive Assistant

About This Role

Provide high-level administrative support to a Trading Floor executive and team, handling confidential information and managing various clerical and organizational tasks in a fast-paced environment.

Responsibilities

• Perform administrative functions requiring confidentiality, initiative, and sound judgment
• Provide research and prepare reports
• Handle information requests
• Perform clerical functions such as preparing correspondence
• Receive visitors
• Arrange conference calls
• Manage travel arrangements
• Schedule meetings
• Interact with staff at all levels in a fast-paced environment
• Develop relationships in a highly matrixed organization
• Handle administrative and executive support tasks with minimal supervision
• Adapt procedures, processes, and techniques to assignments

Requirements

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED
• Ability to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint
• Knowledge of general office procedures (filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations
• Proven experience interacting with senior management

Qualifications

• High school diploma or GED is required; Bachelor's degree preferred
• Minimum of 3 years of experience in an Executive or Administrative Assistant role

Nice to Have

• Trading Floor experience
• Bachelor's degree

Skills

* Required skills